If one plans to implement the guideline Only Handle It Once , then the D.R.A.F.T. technique is a very useful method for deciding the next step for paper or digital documents.
Delegate: Route the information to appropriate individual. This may include the assignment of a related task and the need for a later follow-up.
Read: Immediately review the information, especially if it can be done within 5 minutes. Longer documents usually are initially filed and then read at the next best time to do so.
Act: If something needs to be completed, and it is urgent and important, do it now.
File: This can be placing something within a file folder or recording it on a list.
Toss: If in doubt, throw it out.
I suggest that you try the D.R.A.F.T. method for the next 30 days.