Posts Categorized: Productivity

Golf and Life Management

On Father’s Day for years, my Dad and I would play a round of golf. This year, instead, we are attending the US Open Championship at Erin Hills together. In honor of the holiday, I thought I’d look at the Seven Ways that Golf is Like Life Management. I hope you enjoy this analogy. Goal-Oriented: […]

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The 70/30 Rule of Time

This rule is for managers and others who do not have full control of their time. I developed this ‘rule’ 15 years ago when I was managing an IT department with 20 associates, 200 projects, and 2000 computers…and I learned this lesson the hard way. Often, due to the number of meetings I had to […]

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Email Best Practices

Sometimes, it seems as if an email inbox is a bottomless pit! The good news is that the majority of replies do not need to be masterpieces of prose nor the length of a Victorian novels (although every email should be orderly, neat, and spell-checked). Here a few guidelines for processing your email rapidly. Reply […]

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Meeting Minutes

The content of a meeting, such as decisions and action items, should always be recorded for future reference. It is a good idea for the facilitator to appoint someone as a formal scribe to take detailed notes and then produce the meeting minutes (ideally, this role can be assigned before the meeting). Yet, the appointment […]

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Micro Meetings

I define a micro meeting as an event with four or less individuals that quickly reviews, discusses, and decides on a single problem within 15 minutes. I know from experience that these can be very effective and efficient uses of time. While micro meetings are often employed by a wide variety of organizations when a […]

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Task Candy

Last Week, I discussed the Simple Delegation Formula (SDF), systematic way to evaluate your regular tasks to begin the delegation process. Yet, another road block to successful delegation is what I call “task candy”. These are items that have a low overall long-term value; however, are extremely enjoyable. Years ago, when I managed an IT […]

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Simple Delegation Formula

Delegation is a complex skill to learn, especially for individuals who are experts within their own field. It is sometimes hard to trust others to perform to one’s own high standards; however, this fear can limit everyone within a team, as the failure to delegate prevents people from learning as old roles are never properly […]

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Great Review Questions

I recommend the following three basic questions as a starting point to review the progress (or process) of any long-term project, goal, or dream. 1. What is working well? This is usually the easiest question to answer and I do recommend that listing recent successes at the beginning of any status meeting, performance discussion, or […]

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The Tuesday Tickler

I would like to introduce you to an alternative and unique weekly tickler system: The Tuesday Tickler. It is a very simply system as it consists of 52 folders, each one for a weekly review. It is called a “Tuesday Tickler” as I originally designed it for a client who wanted to check non-critical documents […]

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Just Four Minutes!

What can you with just four minutes? More than you probably think. Since 1954, after Roger Bannister broke the four-minute barrier, many people have run an entire mile in less than four minutes! WOW. Watch that famous race here: Likewise, you can break the four-minute task barrier by being incredible productive with small increments of time. Here are a […]

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