Posts Categorized: Productivity

Email Best Practices

Sometimes, it seems as if an email inbox is a bottomless pit! The good news is that the majority of replies do not need to be masterpieces of prose nor the length of a Victorian novels (although every email should be orderly, neat, and spell-checked). Here a few guidelines for processing your email rapidly. Reply […]

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Meeting Minutes

The content of a meeting, such as decisions and action items, should always be recorded for future reference. It is a good idea for the facilitator to appoint someone as a formal scribe to take detailed notes and then produce the meeting minutes (ideally, this role can be assigned before the meeting). Yet, the appointment […]

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Micro Meetings

I define a micro meeting as an event with four or less individuals that quickly reviews, discusses, and decides on a single problem within 15 minutes. I know from experience that these can be very effective and efficient uses of time. While micro meetings are often employed by a wide variety of organizations when a […]

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Task Candy

Last Week, I discussed the Simple Delegation Formula (SDF), systematic way to evaluate your regular tasks to begin the delegation process. Yet, another road block to successful delegation is what I call “task candy”. These are items that have a low overall long-term value; however, are extremely enjoyable. Years ago, when I managed an IT […]

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Simple Delegation Formula

Delegation is a complex skill to learn, especially for individuals who are experts within their own field. It is sometimes hard to trust others to perform to one’s own high standards; however, this fear can limit everyone within a team, as the failure to delegate prevents people from learning as old roles are never properly […]

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Great Review Questions

I recommend the following three basic questions as a starting point to review the progress (or process) of any long-term project, goal, or dream. 1. What is working well? This is usually the easiest question to answer and I do recommend that listing recent successes at the beginning of any status meeting, performance discussion, or […]

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The Tuesday Tickler

I would like to introduce you to an alternative and unique weekly tickler system: The Tuesday Tickler. It is a very simply system as it consists of 52 folders, each one for a weekly review. It is called a “Tuesday Tickler” as I originally designed it for a client who wanted to check non-critical documents […]

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Just Four Minutes!

What can you with just four minutes? More than you probably think. Since 1954, after Roger Bannister broke the four-minute barrier, many people have run an entire mile in less than four minutes! WOW. Watch that famous race here: Likewise, you can break the four-minute task barrier by being incredible productive with small increments of time. Here are a […]

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Parallel Tasking

Question: Can you chew gum and walk at the same time?  The problem with multitasking is that the human brain cannot do certain things at the exact same time and able to fully process the information. For example, one could try to read a book and watch TV at the exact same time; however, instead of comprehending […]

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The Rule of Tens

I am currently writing a new, longer essay on this concept of the Rule of Tens; however, I thought I’d share the bare bones outline as it should clarify a networking problem and a viable answer. During your lifetime, you’ll meet thousands of people; however, only a small number will become good friends (I use […]

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